Being good at the mundane things is something you can do to make your life in the office great, and by extension, your career. You are talking about emails, phone call scheduling, and updates for the constant reminders on the phone. You master these things, and nothing else will seem much.
You can concentrate on work that matters, knowing that all the necessary support systems and your communication is in check. Well, most people already have these things to some level of control except they are using old fax technology.
The Internet Protocol Serves Both Email and Fax Fine
You are sending electronic signals when you use a traditional fax machine. Think of it like a printer and your keyboard as well as your scanner. Connect them and shrink them into a small device that you connect to the internet. Well, for years, that has been the concept of the facsimile machine. Today, you can have it as an electronic version without all the tangling wires because you link to the internet, and the rest is the magic of the virtual world.
Using Gmail To Send a Fax
You have Gmail on your phone, and if you haven’t, it is easy to get from the app store. Plus, you can sign in with another email you already have, and it will pick your emails and let you send anything. You can attach pictures and files from the office. If you have some cloud services, then the task of sending and receiving files become much easier.
You share with your team in the office while you are on vacation across the world. You might even be taking photos and sharing them with people you talk to via email. The next part is interesting. It is where you send an email, but in reality, you are sending a fax, and it goes on to the fax system anywhere in the world. Similarly, you receive a fax, and it shows up in your Gmail account with a notification, and you can open it with any of your devices.
Saving time on the mundane things in the day of an office work leaves you with hours to spare. You can end up with up to 4 hours saved since you do not have to commute or to wait for someone to get to the top floor to send or receive a fax. You can be doing all the work while commuting to work. Saving the hours also means you can leave work early for that important game.
Collaborate Faster and Better
Collaboration used to be in the board room where team members would gather with their reports and facts about a project. However, when you have a synced fax and email in your smartphone, and it connects to the enterprise IT infrastructure, everything becomes available on the go. You can send a memo at lunchtime, and staff members in the office can respond to it as quick as they received it.